Take Control of Your Paperless Office, 4th Edition PDF Download
Are you looking for read ebook online? Search for your book and save it on your Kindle device, PC, phones or tablets. Download Take Control of Your Paperless Office, 4th Edition PDF full book. Access full book title Take Control of Your Paperless Office, 4th Edition by Joe Kissell. Download full books in PDF and EPUB format.
Author: Joe Kissell
Publisher: alt concepts
ISBN: 1990783333
Category : Computers
Languages : en
Pages : 97
Get Book Here
Book Description
Digitize your documents and reduce paper clutter! Version 4.0.1, updated February 2, 2024 The paperless office doesn't have to be a myth! Turn paper into usable digital files, reducing clutter and increasing convenience. This book helps you assess your situation, develop a strategy, and learn clever techniques for keeping more paper at bay—with detailed discussion of the hardware, software, and processes needed to get the job done. Join Joe Kissell as he helps you clear the chaos of an office overflowing with paper. With Joe's guidance you can develop a personal clean-up strategy and choose your tools, including a scanner and the software you need to perform OCR (optical character recognition). You'll also learn about devices and services for storing your digitized documents and document management apps that help you categorize, locate, and view your digital document collections. Once you have your gear in hand, Joe shows you how to convert your paper documents to digitized files and gives you ideas for how to organize your office workflow, explaining how to develop day-to-day techniques that reduce the amount of time you spend pressing buttons, launching software, and managing documents. You’ll also master paper-reducing skills such as: • Scanning or photographing documents you find while out and about—business cards, receipts, menus, flyers, and more—so you keep only digitized versions. Joe discusses a variety of mobile scanning options for iOS/iPadOS and Android. • Creating a digitized image of your signature so you can sign and share documents digitally, rather than printing them for the sole purpose of signing them with a pen. • Using paperless options for bills, invoices, bank statements, and the like. • Cutting down on unwanted catalogs and junk mail. • Switching to (mostly) paperless postal mail. • Using your computer to send and receive faxes without a fax machine, fax modem, or separate phone line. (Amazingly, some people still need to do this even in the 21st century!) The book contains answers to numerous questions, including: • What is a searchable PDF, and why is it key to a paperless office? • What differentiates document scanners from other types of scanners? • What’s a book scanner? • What if I need a mobile, portable scanner? • What does TWAIN stand for, and should my scanner support it? • Why do I need OCR software, and what features should I look for? • How do I choose a good scanner and OCR software? • How should I name and file my digitized documents? • What are my options if I need to edit a scanned PDF? • How can I automate my workflow for scanning documents? • What paper documents should I keep in physical form? • How do I use common tools to add a signature to a PDF? • How can I access my digital documents remotely? • How should I back up my important digital documents?
Author: Joe Kissell
Publisher: alt concepts
ISBN: 1990783333
Category : Computers
Languages : en
Pages : 97
Get Book Here
Book Description
Digitize your documents and reduce paper clutter! Version 4.0.1, updated February 2, 2024 The paperless office doesn't have to be a myth! Turn paper into usable digital files, reducing clutter and increasing convenience. This book helps you assess your situation, develop a strategy, and learn clever techniques for keeping more paper at bay—with detailed discussion of the hardware, software, and processes needed to get the job done. Join Joe Kissell as he helps you clear the chaos of an office overflowing with paper. With Joe's guidance you can develop a personal clean-up strategy and choose your tools, including a scanner and the software you need to perform OCR (optical character recognition). You'll also learn about devices and services for storing your digitized documents and document management apps that help you categorize, locate, and view your digital document collections. Once you have your gear in hand, Joe shows you how to convert your paper documents to digitized files and gives you ideas for how to organize your office workflow, explaining how to develop day-to-day techniques that reduce the amount of time you spend pressing buttons, launching software, and managing documents. You’ll also master paper-reducing skills such as: • Scanning or photographing documents you find while out and about—business cards, receipts, menus, flyers, and more—so you keep only digitized versions. Joe discusses a variety of mobile scanning options for iOS/iPadOS and Android. • Creating a digitized image of your signature so you can sign and share documents digitally, rather than printing them for the sole purpose of signing them with a pen. • Using paperless options for bills, invoices, bank statements, and the like. • Cutting down on unwanted catalogs and junk mail. • Switching to (mostly) paperless postal mail. • Using your computer to send and receive faxes without a fax machine, fax modem, or separate phone line. (Amazingly, some people still need to do this even in the 21st century!) The book contains answers to numerous questions, including: • What is a searchable PDF, and why is it key to a paperless office? • What differentiates document scanners from other types of scanners? • What’s a book scanner? • What if I need a mobile, portable scanner? • What does TWAIN stand for, and should my scanner support it? • Why do I need OCR software, and what features should I look for? • How do I choose a good scanner and OCR software? • How should I name and file my digitized documents? • What are my options if I need to edit a scanned PDF? • How can I automate my workflow for scanning documents? • What paper documents should I keep in physical form? • How do I use common tools to add a signature to a PDF? • How can I access my digital documents remotely? • How should I back up my important digital documents?
Author: Joe Kissell
Publisher:
ISBN: 9781615424245
Category : Information storage and retrieval systems
Languages : en
Pages : 146
Get Book Here
Book Description
Digitize your documents while cutting back on incoming and outgoing paper! Updated June 5, 2014 Join Joe Kissell as he helps you clear the chaos of an office overflowing with paper. With Joe's guidance you can develop a personal clean-up strategy and choose your Mac-compatible tools--a document scanner and the software you need to perform OCR (optical character recognition), devices and services for storing your digitized documents, and tools to categorize, locate, and view your digital document collections. Once you have your gear in hand, Joe shows you convert your paper documents to digi.
Author: Joe Kissell
Publisher:
ISBN:
Category :
Languages : en
Pages : 146
Get Book Here
Book Description
Digitize your documents while cutting back on incoming and outgoing paper! Updated June 5, 2014 Join Joe Kissell as he helps you clear the chaos of an office overflowing with paper. With Joe's guidance you can develop a personal clean-up strategy and choose your Mac-compatible tools--a document scanner and the software you need to perform OCR (optical character recognition), devices and services for storing your digitized documents, and tools to categorize, locate, and view your digital document collections . Once you have your gear in hand, Joe shows you convert your paper documents to digitized files and gives you ideas for how to organize your office workflow , explaining how to develop the day-to-day techniques that reduce the amount of time you spend pressing buttons, launching software, and managing your digitized documents. In addition to all of the above, Joe clues you in to these paper-reducing skills: Scanning or photographing documents you find while out and about--business cards, receipts, menus, flyers, and labels--so you keep only digitized versions. Joe discusses a variety of mobile scanning options, with an emphasis on using a camera-equipped iOS device, and lists similar options for employing Android, Windows, and BlackBerry smartphones. Creating a digitized image of your signature so you can sign and share documents digitally, rather than printing them for the sole purpose of signing them with a pen. Setting up your computer to send and receive faxes so you can avoid using a physical fax machine with paper input and output. Joe describes online fax services and using a fax modem. Common techniques for reducing paper--paperless billing, online bank statements, and more--and less common practices, such as paperless postal mail services and check depositing services. Joe also shares effective tips for reducing the amount of catalogs, junk mail, and paper that you receive. The book answers numerous questions, including: What is a "searchable PDF," and why is it key to a paperless office? Where should I store my digital documents? How should I back up my important digital documents? What differentiates "document scanners" from other types of scanners? What does TWAIN stand for, and should my scanner support it? Why do I need OCR software, and what features should I look for? What scanners and OCR products does Joe recommend? How can I automate my workflow for scanning documents? What paper documents should I keep in physical form?...
Author: Joe Kissell
Publisher:
ISBN: 9781492020387
Category :
Languages : en
Pages :
Get Book Here
Book Description
Author: Joe Kissell
Publisher:
ISBN:
Category :
Languages : en
Pages : 255
Get Book Here
Book Description
With the information-management app DEVONthink 3 , you no longer have to swim in a sea of web bookmarks, email receipts, RSS feeds, scanned memos, and downloaded bank statements. DEVONthink stores your digital documents and clippings, helps you scan and store paper documents, and serves as home base for organizing and viewing all your information. But mastering all that power can take effort, and this book-created in partnership with DEVONtechnologies-has the real-world advice you need to understand how DEVONthink can bring order to your information. You'll also learn how to extend your DEVONthink experience beyond your main Mac with detailed coverage of the many ways you can sync DEVONthink databases to other Macs and to iOS devices using the DEVONthink To Go iOS app. After covering essential DEVONthink vocabulary and concepts, including the completely reworked user interface of DEVONthink 3, Joe helps you start using DEVONthink effectively. You'll learn how to: Decide how many databases you need and set them up Determine whether to input or index data Configure where incoming data will go Import data from many different apps Import data from a scanner, including OCR options Use grouping and tagging to organize data Add and work with DEVONthink 3's expanded metadata capabilities Use simple (and sophisticated) techniques for searching Create smart groups that automatically gather newly imported data Use smart rules and AppleScript to automate countless activities within DEVONthink Create documents in plain text, HTML, Markdown, and more Edit documents in DEVONthink (or externally) Find the best way to sync DEVONthink data with other devices Work with reminders, smart templates, and other sophisticated tools Convert documents between formats Effectively use the DEVONthink To Go iOS app Share DEVONthink documents with other people Export documents from DEVONthink Back up and maintain healthy databases Questions answered in the book include: What is DEVONthink good for, and what should be left to other apps? What kinds of data can I import? (Short answer: Nearly everything!) How can I display my data in a way that works well for me? When I import documents from different sources, where do they end up, and why? Is it better to sort imported documents right away, or leave them for later? Should I group my data, tag it, or both? What are duplicates and replicants, and how can I tell them apart? Which types of data can be created or edited within DEV...
Author: Joe Kissell
Publisher: alt concepts
ISBN: 1990783309
Category : Computers
Languages : en
Pages : 108
Get Book Here
Book Description
Overcome password frustration with Joe Kissell's expert advice! Version 4.1.1, updated March 21, 2024 Password overload has driven many of us to take dangerous shortcuts. If you think ZombieCat12 is a secure password, that you can safely reuse a password, or that no one would try to steal your password, think again! Overcome password frustration with expert advice from Joe Kissell! Passwords have become a truly maddening aspect of modern life, but with this book, you can discover how the experts handle all manner of password situations, including multi-factor authentication that can protect you even if your password is hacked or stolen. The book explains what makes a password secure and helps you create a strategy that includes using a password manager, working with oddball security questions like "What is your pet’s favorite movie?", and making sure your passwords are always available when needed. Joe helps you choose a password manager (or switch to a better one) in a chapter that discusses desirable features and describes nine different apps, with a focus on those that work in macOS, iOS, Windows, and Android. The book also looks at how you can audit your passwords to keep them in tip-top shape, use two-step verification and two-factor authentication, and deal with situations where a password manager can’t help. New in the Fourth Edition is complete coverage of passkeys, which offer a way to log in without passwords and are rapidly gaining popularity—but also come with a new set of challenges and complications. The book also now says more about passcodes for mobile devices. An appendix shows you how to help a friend or relative set up a reasonable password strategy if they're unable or unwilling to follow the recommended security steps, and an extended explanation of password entropy is provided for those who want to consider the math behind passwords. This book shows you exactly why: • 9-character passwords with upper- and lowercase letters, digits, and punctuation are not strong enough. • You cannot turn a so-so password into a great one by tacking a punctuation character and number on the end. • It is not safe to use the same password everywhere, even if it’s a great password. • A password is not immune to automated cracking because there’s a delay between login attempts. • Even if you’re an ordinary person without valuable data, your account may still be hacked, causing you problems. • You cannot manually devise “random” passwords that will defeat potential attackers. • Just because a password doesn’t appear in a dictionary, that does not necessarily mean that it’s adequate. • It is not a smart idea to change your passwords every month. • Truthfully answering security questions like “What is your mother’s maiden name?” does not keep your data more secure. • Adding a character to a 10-character password does not make it 10% stronger. • Easy-to-remember passwords like “correct horse battery staple” will not solve all your password problems. • All password managers are not pretty much the same. • Passkeys are beginning to make inroads, and may one day replace most—but not all!—of your passwords. • Your passwords will not be safest if you never write them down and keep them only in your head. But don’t worry, the book also teaches you a straightforward strategy for handling your passwords that will keep your data safe without driving you batty.
Author: Joe Kissell
Publisher: alt concepts
ISBN: 1990783503
Category : Computers
Languages : en
Pages : 136
Get Book Here
Book Description
Learn what's private online (not much)—and what to do about it! Version 5.0, updated May 28, 2024 Nearly everything you do say or do online can be recorded and scrutinized by advertisers, data brokers, and a long list of other people and organizations—often without your knowledge or consent. When your personal data falls into the wrong hands, you risk theft, embarrassment, and worse. But you can take steps to greatly improve your online privacy without sacrificing all your convenience. Nowadays, online privacy is extremely hard to come by. Corporations, governments, and scammers alike go out of their way to gather up massive amounts of your personal data. The situation feels bleak, but you have more control than you may realize. In this book, Joe Kissell helps you to develop a sensible, customized online privacy strategy. No matter what devices or operating systems you use, you’ll find practical advice that ordinary people need to handle common privacy needs. The massively revised fifth edition of Take Control of Your Online Privacy is packed with information that helps you get a handle on current topics in online privacy, including data breaches, hardware bugs, quantum computing, two-factor authentication, how ads can track you, and much more. You’ll receive savvy advice about topics such as these: Why worry? Find out who wants your private data, why they want it, and what that means to you. Determine your personal risk level, learn which privacy factors are most important to you, what you can and can't control, and what extra steps you can take if you're at a high risk of being personally targeted. Hear some good news (five steps you could take that would massively increase your online privacy)…and some bad news (why some of those steps may be difficult or infeasible). Remove personal information from Google and data brokers, though the process comes with limitations and gotchas. Discover Apple-Specific Privacy Features for users of Macs, iPhones, and iPads. Manage your internet connection: Secure your Wi-Fi network and keep your data from leaking out. Find advice on why and when to use a VPN or a network-connected privacy appliance, plus why you should be skeptical of VPN reviews. Browse and search the web: Avoid bogus websites, control your cookies and history, block ads, browse and search anonymously, and find out who is tracking you. Send and receive email: Find out how your email could be intercepted, learn techniques for encrypting email when necessary, get tips for sending email anonymously, and know when email is not the best way to communicate. Watch your social media: Understand the risks of sharing personal information online (especially on Facebook!), tweak your settings, and consider common-sense precautions. Talk and chat online: Consider to what extent any phone call, text message, or online chat is private, and find tips for enhancing privacy when using these channels. Protect your smart devices: Address privacy issues with "Internet of Things" devices like smart TVs, smart speakers, and home automation gear. Think mobile: Ponder topics like supercookies, location reporting, photo storage, spear phishing, and more as you decide how to handle privacy for a mobile phone or tablet. Help your children: As a parent, you may want to take extra steps to protect your children's privacy. Find a few key tips to keep in mind.
Author: Joe Kissell
Publisher: alt concepts
ISBN: 1990783295
Category : Computers
Languages : en
Pages : 94
Get Book Here
Book Description
Preserve your data for posterity! Version 2.0.1, updated February 2, 2024 How do you want to be remembered? A will takes care of your physical possessions, but what about your digital life—photos, email, files, online accounts, and so on? If you want to pass your electronic ephemera on as part of your digital legacy, turn to tech expert Joe Kissell for advice on dealing with large quantities of data, file formats, media types, the need for a “digital executor,” and more.n We all have digital data that's important to us now, but a lot of it could also be important to our children, friends, and relatives long after we're gone. But you have to take concrete steps now to make sure that data is preserved in the right way and handled according to your wishes. It’s not all about posterity either, since following Joe’s advice will also help loved ones access your key accounts and important info if you’re temporarily incapacitated, which can happen at any time. The book will help you with these essential tasks: • Identify your key digital assets: online accounts, photos, audio files, videos, passwords, documents, email, and more. • Plan for each type of digital asset based on your priorities for today, for shortly after you are no longer around, and for posterity. Joe explains the ideal file formats to use, how to deal with social media sites, the best ways to digitize paper documents and photos, and strategies for sharing passwords with family members, among much else. • Communicate your wishes in a “digital will” and designate someone to be its “digital executor.” The book includes a template document that you can develop into a personalized digital will. • Preserve your data for the future. You’ll consider types of archival storage media, cloud-based storage services, backups, and what instructions to provide about maintaining your data as file formats and storage media types evolve. Whether you just want to ensure that your heirs get copies of your favorite family photos and a few key documents or you want to catalog and preserve tens of thousands of digital items, this book helps you make smart decisions about your digital legacy. Questions answered include: • What strategies can I use for sorting and preserving email and instant messages? • How can I ensure that my email account(s) will be available to those wrapping up my estate? • What if I have digital data that should be destroyed when I die? • What should I do with my huge photo collection (both digital and paper)? • How should I pass on control of my Apple, Google, and Microsoft accounts? • How can I make my passwords and passkeys available to those who will need them—but keep them private for now? • What should I think about when handing down purchased audio and video files? • What should happen to my Facebook account when I’m no longer around? • What choices are available for keeping my digital archive available and backed up? • How long should I expect archival media to last? • Should I write an autobituary? • Are online digital legacy services any good? • How will organizing all this stuff benefit me while I’m alive?
Author: Josh Centers
Publisher: alt concepts
ISBN: 1990783287
Category : Computers
Languages : en
Pages : 145
Get Book Here
Book Description
Discover Preview’s hidden features for editing images and manipulating PDFs! Version 1.3, updated May 24, 2023 Apple's Preview app is bundled with every Mac and yet many Mac users have only a shallow understanding of what it's capable of. Mac experts Adam Engst and Josh Centers have plumbed Preview's depths to create a cheerful, colorful book that explains dozens of techniques for importing, viewing, editing, and converting images in Preview. It also puts you in control of reading, annotating, manipulating, and encrypting PDFs.n Packed with real-world examples and tips, the book teaches you how to bring files into Preview from a camera, iOS or iPadOS device, or scanner (or just from the Finder). Once you discover Preview's surprisingly capable collection of image-editing tools, you'll soon be editing imported photos by tweaking the exposure, color saturation, sharpness, and more. You can even mark up your images with circles, arrows, and text, plus numerous other shapes. In the second part of the book, Adam and Josh focus on PDFs in Preview, describing how to configure Preview to make reading PDFs as fluid as possible. Since so many paper forms now come in PDF, the book shows you how to fill out PDF-based forms, complete with quick insertion of your digital signature. Those who read digital textbooks or who collaborate on documents will learn to annotate PDFs with highlights, notes, and bookmarks. You'll even learn how to create PDFs from a scanner, the clipboard, and the Print dialog. Finally, Adam and Josh cover various ways protect your PDFs, including encrypting them, restricting permissions, and redacting portions of them. Preview is a veritable Swiss Army Knife. Don't miss out on the many ways it can make your life easier, including these capabilities: • Import photos from your iPhone or iPad. • Scan paper-based documents and images. • Add a scanned page to an existing PDF. • Take a screenshot that includes the pointer. • Open hundreds of images in a single window. • Trash unwanted images with a keystroke. • Duplicate, rename, and move images without leaving Preview. • Play a manually arranged slideshow of images or PDF pages. • Resize and change the resolution of images. • Crop out undesirable content. • Identify people, landmarks, and objects in images. • Mark up screenshots with shapes and text labels. • Magnify a portion of an image with a loupe. • Add text captions and speech bubbles to photos. • Tweak the white point and black point in photos. • Make photos sepia or black-and-white. • Edit a photo while comparing it to its original version. • Export to any of numerous formats, including HEIC. • Put thumbnails, table of contents, notes, or bookmarks in your sidebar. • View search results by rank or page order. • Copy text and images from a PDF, and copy text from any image. • Highlight text just like you would in a college textbook. • Add notes to highlighted text and as freestanding objects. • Review notes in the sidebar or Annotations inspector. • Create bookmarks to pages you want to revisit quickly. • Annotate a PDF with customizable shapes and arrows. • Fill in PDF forms, whether or not they’re interactive. • Create and insert a digital version of your signature into PDF forms. • Add, remove, and rearrange pages in a PDF. • Rotate PDF pages that were scanned at the wrong orientation. • Encrypt PDFs so they can’t be opened without a password. • Set restrictions on who can perform various actions on a PDF document. • Redact sensitive information from a PDF.
Author: Joe Kissell
Publisher: alt concepts
ISBN: 199078304X
Category : Computers
Languages : en
Pages : 195
Get Book Here
Book Description
Set up a rock-solid backup strategy so that you can restore quickly and completely, no matter what catastrophe arises. Version 4.4.1, updated March 27, 2023 This book helps you design a sensible backup strategy, choose and configure the best backup hardware and software for your needs, and understand how to make your backups as painless as possible. Creating and maintaining a solid backup plan is essential to anyone who uses a Mac, in order to prevent the loss of important data if disaster strikes—whether through hardware or software failure, theft, human error, or other mishap. In Take Control of Backing Up Your Mac, Fourth Edition, tech expert Joe Kissell explains how to design a sensible backup strategy, choose and configure the best backup hardware and software for your needs, and understand how to make your backups as painless as possible. His advice is equally useful to those who have never had a backup system and those whose backup systems are in need of an update. The fourth edition, a major rewrite, fully delves into the new challenges presented by Ventura, Monterey, Big Sur, M-series Macs, and the ever-changing landscape of Mac backup hardware, software, and cloud services. It features entirely rethought advice about bootable (and non-bootable) duplicates, backup media, and disk formats, as well as changes in Time Machine and the weird world of APFS snapshots. This book covers macOS 10.14 Mojave through macOS 13 Ventura. Using this book, you’ll learn how to: • Design (or update) the ideal backup system: If you’re starting from scratch, you’ll find all the information necessary to assemble a reliable and easy-to-use backup system. If you’re updating an existing system, you’ll learn about what’s new in hardware, software, and online services that might affect the way you back up your Mac in the future. • Choose backup software: Apple’s Time Machine is both free and easy to use, but it’s not the best choice for everyone, and even if you do use Time Machine, you’ll certainly want to supplement it with other tools. You’ll learn about key features to look for in a backup app and find tips on using several popular tools. You’ll also discover the pros and cons of cloud backup services, and get help choosing the right one. (An online appendix covers dozens of apps and services.) • Shop for hardware: Depending on your needs and goals, you may need one or more external SSDs or hard drives, but the range of options (sizes, interfaces, speeds, and more) can be bewildering. Joe helps you find the best backup hardware, whether it’s individual SSDs or hard drives, RAIDs, NAS devices, or other options. • Make and maintain backups: Once you’ve selected hardware and software, you’ll need to know how to make your first backup, set up your backups to run unattended, and test them regularly to make sure they’re working as they should. This includes both versioned backups (which contain old file versions and deleted files) and—for some users—bootable or non-bootable (data-only) clones. And, you’ll learn about strategies for keeping extra backups offsite. • Operate Time Machine: If you choose Time Machine for versioned backups, you’ll learn how to back up and restore individual files, app-specific data (such as contacts), and even an entire disk. You’ll also discover why and how to encrypt Time Machine backups, how APFS snapshots work (inside and outside Time Machine), and what to do if Time Machine misbehaves. • Deal with unusual backup needs: If you deal with exceptionally large files (such as audio and video files), spend a lot of time on the road away from your usual backup hardware, run Windows on your Mac, or rely on cloud services to store essential data, you’ll want to take extra (or different) steps to make sure everything is safely backed up. • Manage your media: What happens when a backup drive fills up, or becomes so old that you worry about its future reliability? What if you want to archive older files for posterity, but not necessarily maintain them as part of your daily backups? Joe explains how to deal with media management tasks such as these. • Recover lost data: Backing up data can be easy, but restoring it is often more challenging. When you discover that data is missing—whether due to a disk error, theft, or a simple mistake—you need to know the exact steps needed to recover it and get back to work as soon as possible.
